Office Bearers

PRESIDENT -

1. The President is the chief executive officer of the Chapter, and she shall see that all orders and resolutions of the Chapter and Board of Directors are put into effect.

2. She shall preside over all meetings of the membership and the Board.

3. She will have voting rights in membership and Board meetings.

4. She shall be ex officio (without vote), a member of all committees, except the Nominating Committee.

5. She shall acquaint herself with the activities of all the officers and committees. It shall be her duty to see that all committees function and that all officers fulfill their duties.

6. The President shall act as chapter liaison to both Regional and International organizations.

VICE PRESIDENT - The Vice President shall perform the duties and exercise the powers of the President during the absence or disability of the President. She shall succeed to the presidency in the event that office is vacated.

 

The Vice President is responsible for

1. Chapter Bylaws and Standing Rules,

2. Tellers,

3. Facilities,

4. Chapter property,

5. Educational opportunities

6. Regional and International events

 

SECRETARY -

1. The Secretary shall record the minutes of all meetings and file them in a permanent minute’s book of the chapter.

2. She shall maintain current copies of Chapter Standing Rules, a list of all committees and membership attendance records if applicable.

3. The Secretary shall keep in books or files of the chapter a clear and complete record of chapter correspondence.

4. She shall provide chapter correspondence in weekly Hot Sheets, Board and Chapter Meeting Minutes and meeting notices as required by the Chapter Standing Rules.

5. The Secretary shall oversee Grant Writing and Sponsorship correspondence.

TREASURER -

1. The Treasurer shall have custody of all chapter funds and securities and shall keep full and accurate accounts of all receipts and disbursements.

2. She shall be responsible for the deposit of all money, securities and other valuable effects in such depositories as may be designated for that purpose by the Board of Directors.

3. She shall disburse the funds of the chapter as may be ordered by the Board of Directors, taking proper receipts for such disbursements.

4. All checks, drafts and orders for payment of money shall be signed in the name of the chapter by the Treasurer and countersigned by such other officers, if any, as the board in its discretion may designate. At least one other Board Member must be a signer on the Bank Accounts.

5. She shall render a Year-End Report at the annual business meeting.

6. She will oversee Ways & Means, member escrow accounts and other chorus fundraising activities.

1. This board position oversees the membership and music functions of the Chapter.

2. She may assign members to assist with duties which may include

   1. Sunshine Chair

   2. Social Chair

   3. Attendance Chair

3. The Music & Membership Director leads the POP (Performance Opportunity Program).

4. She also acts as liaison to the Music Team.

5. The Music & Membership Director shall see that all membership matters are resolved in a sensitive and timely manner and that all membership activities run seamlessly.

Administration of all website functions.  Advisor to Board of Directors on website operations.  

The Treasurer (or co-treasurer) shall have custody of all chapter funds and securities and shall keep in books belonging to the chapter full and accurate accounts of all receipts and disbursements. 

The Treasurer shall be responsible for the deposit of all money, securities and other valuable effects in such depositories as may be designated for that purpose by the Board of Directors. 

The Treasurer shall disburse the funds of the chapter as may be ordered by the Board of Directors, taking proper receipts for such disbursements. All checks, drafts and orders for payment of money shall be signed in the name of the chapter by the Treasurer and countersigned by such other officers, if any, as the board in its discretion may designate. The Treasurer shall render at the annual business meeting, and whenever requested by the President or Board of Directors, a report of all transactions as Treasurer and of the financial condition of the chapter. 

The books of the Treasurer shall be audited annually at the close of the fiscal year as directed by the Board of Directors the cost, if any, to be borne by the chapter. 

She will oversee Ways & Means, member escrow accounts and other chorus fundraising activities.